Snowbird Extravaganza Texas Exhibitor Manual

Thank you for being a part of Snowbird Extravaganza. This Exhibitor Manual has been designed to provide you with all the information needed to navigate through the logistics of our show.

Please print out our Exhibitor Checklist to help you to avoid deadlines and make the most of your investment in Snowbird Extravaganza.

McAllen Convention Center
700 Convention Center Blvd.
McAllen, TX  78501

Wednesday, February 14, 2024
9:30 a.m. to 4:00 p.m.

Tuesday, February 13, 2024
12:00 p.m. to 5:00 p.m.

Upon arrival, register in the lobby area prior to unloading your booth materials. Further details regarding unloading and setting up booths will be provided at that time.

All displays must be set up and operational by 5:00 p.m. on Tuesday, February 13. Under no circumstances are exhibitors to move in/set up their booth on February 14.

Materials required during the show may be taken to your booth one hour preceding the show on opening day. After 9:00 a.m., only material which can be carried by hand will be admitted. An exhibitor storage area will be provided.

Wednesday, February 14
4:00 p.m. to 7:00 p.m.

Under no circumstances are exhibitors to dismantle their booth before 4:00 p.m. on Wednesday, February 14.

Unless explicit instructions are provided to the McAllen Convention Center, any materials left on the show floor after 7:00 p.m. will be discarded.

Any electrical, A/V, telephone, Internet or fax services must be booked and paid directly to the McAllen Convention Center by January 29, 2024 using the Electrical Work Order Form.

Electrical Work Order

Each 10’ x 10’ Booth is equipped with:

* 8’ high backwall and 3’ high side rail
* 1 8’ skirted table
* 2 Chairs
* 1 wastebasket
* 1 ID sign

Show colours are red, white and blue

Rose Creations Convention Decorators is the general contractor for the event for additional furniture, carpeting and signage. Show Management accepts no responsibility for the cost of services provided by the contractor at the Exhibitor’s request.

Exhibitors are urged to anticipate all of their service needs and requirements and to make appropriate arrangements well in advance. Be sure to pre-order services by Friday, January 26 to avoid additional costs.

All material handling is done through the McAllen Convention Center.

Materials Handling Services Form

Please provide names of your booth personnel; name badges will be included in your Registration Package on setup day.

Name Badge Form

Please complete this form if you would like your door prize included in the Door Prize List in the Ballot Area of the show.

Door Prize Form

La Quinta Inn & Suites
(attached to the venue)

We have secured a special rate for our vendors at the La Quinta Inn & Suites McAllen Convention Center, which is conveniently located 850 feet from the McAllen Convention Center.

La Quinta Inn & Suites by Wyndham McAllen Convention Center
801 S Ware Rd, McAllen, TX  78501

Phone: (956) 682-6765

Group rate (standard room): $109 plus tax

Booking deadline: January 5, 2024.